6 Reasons Exhibitors Choose Exponents in Austin
700+
Customizable Designs and Prices
3D
Booth Designs in 4 Days
10+
Cities Served in TX
300+
Booths Built
0
Post Show Billing
Our Austin Advantage
Austin runs a busy trade show calendar throughout the year. With the Austin Convention Center closed for redevelopment until 2028, and bookings underway for 2029 and beyond, major shows have moved to Palmer Events Center and other venues across the city.
As a local exhibit company in Austin, our team verifies the applicable venue requirements, delivery schedule, service forms, and installation guidelines.
Your trade show exhibits for Austin, TX, are produced at our in-house facility in Irving. Fabrication, graphics, quality checks, and pre-show trial assembly are all coordinated by one team. A dedicated project manager oversees the agreed scope, including design, production, show forms, freight, installation, and dismantling, so your team has one point of contact throughout the project.
Trusted by Austin Exhibitors
Austin Trade Show Booth Rental Options
Once you share the footprint you have booked for the show, we help you choose a booth size based on the expected visitor flow, demonstration needs, storage, meeting space, and budget. Your trade show exhibits for Austin, TX, are configured around these factors, rather than a fixed template. This approach gives your team practical space to run demos, hold conversations, and manage the flow of the show floor.
How Much Does It Cost to Rent a Trade Show Booth in Austin?
Trade show exhibits for Austin, TX, are quoted at a fixed price for the agreed Exponents scope. After learning about your exhibit goals and requirements, our team sends across a detailed, itemized quote. This covers design, fabrication, graphics, freight, installation, and dismantling, as well as estimates of any applicable third-party charges.
Applicable electrical, internet, rigging, cleaning, material handling, and other official show-service charges may be billed separately in Austin.
10X10
INLINE
100 sq ft
PRICE RANGE
$6,450 - $29,650
10x20
INLINE OR END-CAP
200 sq ft
PRICE RANGE
$13,250 - $41,200
20x20
ISLAND
400 sq ft
PRICE RANGE
$21,200 - $84,250
30x30
ISLAND
900 sq ft
PRICE RANGE
$41,900 - $95,300
40x40
ISLAND
1600+ sq ft
PRICE RANGE
$82,500 - $162,350
What’s Included in Your Austin Exhibit Rental Package?
As a full-service exhibit company in Austin, Exponents gives you one project manager and one accountable team to coordinate the approved project scope from design through dismantling. The final inclusions are clearly listed in your quote.
Your Austin Exhibit Rental package may include:
Flooring, furniture, and graphics
Audio-visual equipment as needed
Full booth pre-build and QA approval
Dedicated project manager
Full on-site installation and dismantle
Shipping to and from your event venue
Coordinated Show Services at Direct Cost
Many shows and venues require exhibitors to order services such as electrical, internet, rigging, cleaning, and material handling through the venue-appointed show contractor. Our team reviews the applicable forms, prepares required drawings, tracks submission deadlines, and coordinates with the designated contractor.
When these services are part of your project, they’re billed at the contractor’s direct cost without markup.
Things to Consider Before Exhibiting in Austin
TURNOUT
Plan your booth layout around the event audience, expected meeting volume, product demonstrations, lead-capture process, and the actions you want visitors to take.
TRANSIT
Public transport may assist staff, but your freight must comply with the venue’s delivery instructions. Confirm staff entrances, parking, loading access, venue timings, and arrival plans.
PERMITS
Hanging signs, enclosed rooms, tall structures, food service, and certain audio-visual elements may require technical drawings, advanced organizer approval, or additional documentation. Review the show manual early.
PLANNING
Older information for many trade shows may still mention the Austin Convention Center as the venue. Confirm the current venue before finalizing booth drawings, freight instructions, installation schedules, and accommodation.
SCHEDULING
Track deadlines for advance-warehouse freight, electrical, rigging, internet, cleaning, and material handling. Ordering before the published discount deadline helps reduce show-service costs.
DISRUPTIONS
Major festivals, university events, and citywide conferences can affect hotel availability, travel, parking, and freight timing. Review the Austin event calendar and allow additional planning time where schedules overlap.
Why Trust Exponents for Your Austin Trade Show Booth Rental?
- Local Production: Your Austin trade show booth construction happens at our local facility in Irving, Texas. Local in-house production gives us better control over timelines and quality.
- Pre-Show Trial Run:We build your booth before the show and check that every piece fits, the graphics look right, and the finishes are clean. We also test the AV and electrical.
- Fixed Pricing: Your itemized proposal outlines all inclusions and exclusions. This gives you complete clarity on your budget from day one, with no hidden charges after the show.
- Project Management: One project manager coordinates the project timeline, technical drawings, client approvals, freight planning, and service-order tracking.
- Custom Booth Design: Our approach to trade show exhibits in Austin, TX, considers audience flow, product demonstrations, storage, meeting requirements, open sides, and brand guidelines. Explore our booth-design gallery for ideas across different exhibit sizes.
- Turnkey Rental Service: From design and graphics to shipping, installation, and dismantling, everything is covered in your exhibit booth rental package so you only focus on your event goals.
20×20 Exhibit Booth Rental for Superfeet at The Running Event, Austin, TX
Plan Your Austin Trade Show Display
SCHEDULE A CALLExplore Our Austin Exhibit Rental Portfolio
From simple 10×20 inline booths to complex 50×50 islands, we do it all!
Allstate Insurance
20x20
SXSW Trade Show
Mar 09 - 11, 2026 
Austin, Texas Client Review
Brisk Teaching @ISTE 2025, San Antonio, TX
Jun, 2025
Absolutely AMAZING! Could not imagine a better booth exists in the entire world.
Brisk Teaching Team
Swirldslabs @Consensus 2024, Austin, TX
May, 2024
Saskia was great and super communicative.
Swirldslabs Team
Costabrava @IDDBA Show 2024, Houston, Texas
Jun, 2024
That's amazing to find a professional team we found. Thank you so much for all the job.
Costabrava Team
Our Awards
Bronze - Best Design on a Budget at Experience Design Awards 2025
Altasciences - 20x20
SOT
ExSys People’s Choice Award for Best Exhibit Design 2025
EGYM - 50×50
HFA Show
Best Modular Island Booth at Global Produce & Floral Show 2024
Alpine Fresh - 20X30
Global Produce & Floral Show
Best Modular Inline Booth - Exhibitor Magazine's Portable Modular Awards 2023
Red Hat - 10X20
Black Hat
Best Island Booth at The Global Produce & Floral Show 2025
IFCO Systems - 20x20
Global Produce & Floral Show
Additional Resources
Top 10 Benefits of Hosting Trade Shows in Houston
Houston is booming! Know the reasons why this metropolis is the ideal location for your next trade show, from top healthcare facilities to stellar transportation.
Top 10 Reasons to Hold Trade Show Events in Dallas
Trade show events are great for publicizing a business. Though there’s an investment, it brings with it significant returns. It lets buyers and sellers interact on the same platform, offer […]
Houston’s 8 Best Trade Show Venues
Check out the best venues for trade shows in Houston, TX. From Sam Houston Race Park to House of Blues, these locations are perfect for your next show.
Upcoming Trade Shows in Austin
Austin Booth Rental - FAQs
Where are Austin conventions being held while the Austin Convention Center is under renovation?
While the Austin Convention Center is closed for redevelopment until 2028, most trade show exhibits in Austin, TX have moved to Palmer Events Center and other hotels and independent meeting spaces across the city. Confirm the current venue for your event before finalizing freight and installation plans, since older show websites may still reference the convention center.
How can an Austin venue change affect trade show display design and installation?
A venue change can affect dock access, ceiling height, rigging points, and floor loading, all of which shape how trade show displays for Austin, TX get built and installed. Our team confirms the assigned venue early and adjusts the design and installation plan accordingly, ensuring your trade show booth matches the final show floor.
How far in advance should I book an Austin trade show booth?
Book your trade show displays for Austin, TX atleast 8 to 12 weeks before your show date. This gives enough time for design approval, fabrication, graphics production, and freight scheduling, especially during peak seasons when venues and production slots fill up faster.
What booth sizes are available for Austin exhibits?
We build exhibits in a wide range of sizes to match your event goals and booth space. Austin 10×10 exhibit rentals work well for focused product displays and lead generation, while Austin 10×20 exhibit rentals provide additional room for demonstrations or meeting areas. If you need a larger footprint, Austin 20×20 booth rentals offer greater visibility, multiple engagement zones, and space for private conversations.
Which display options work best for 10×10 and 10×20 inline booths in Austin?
The most effective Austin trade show displays make the best use of every square foot. 10×10 trade show booth displays in Austin, TX typically focus on strong branding, product messaging, and a simple visitor flow. 10×20 trade show booth displays in Austin, TX provide additional flexibility for product demonstrations, digital presentations, or a dedicated meeting area while maintaining an open layout.
Should I rent or buy a trade show booth for events in Austin?
For most exhibitors, a trade show display rental in Austin makes more sense than buying, since rentals avoid storage costs, transportation between shows, and the need to update an owned booth as your brand or products change. Buying can make sense if you exhibit frequently with a design that won’t change for several years.
Which booth features require approval at Austin trade shows?
Hanging signs, enclosed rooms, tall structures, and certain AV elements may require approval from the venue or show organizer before installation. For any convention booth in Austin, TX, we review the show manual early and prepare the technical drawings or documentation these approvals typically require.
Can I review my Austin booth during the pre-show trial assembly?
Yes. As your trade show exhibit builder in Austin, we assemble your booth at our in-house facility before it ships. Our team sends you pictures and a video walkthrough, so you can check the layout, graphics, and finishes before it leaves our facility.
Which show-site services are billed separately from an Austin booth rental?
Certain show-site services are provided by the venue or the official show contractor rather than by us. As a turnkey exhibit service company in Austin, we coordinate requirements such as electrical, internet, rigging, cleaning, drayage, and material handling, but these services are typically billed directly by the provider. Any applicable third-party charges are identified separately from your booth rental quote.
What should I compare when choosing a full-service exhibit company in Austin?
When comparing full-service exhibit companies in Austin, look beyond the initial price. Check whether design, fabrication, graphics, project management, installation, dismantling, and pre-show trial assembly are handled by the same team. It’s also worth reviewing how they manage show-service coordination, pricing transparency, and communication throughout the project.
