We recommend starting 8-10 weeks in advance to finalize booth design, demo requirements, AV planning, approvals, and logistics. Exhibits with complex technology stacks or multiple demo stations may require additional lead time.
Exhibit Rentals Optimized to Engage Healthcare Finance Leaders
June 7-10, 2026 | Gaylord National Resort & Convention Center, National Harbor, MD
The HFMA Annual Conference gathers healthcare finance executives, revenue cycle leaders, CFOs, and decision makers focused on financial performance and operational sustainability. Exhibiting here places your brand in front of professionals evaluating solutions that impact reimbursement, compliance, cost control, and digital transformation. Here’s how your booth should work at HFMA 2026:
- Show Financial Impact Clearly: Highlight measurable outcomes such as revenue growth, cost control, and automation efficiency in a way that executives can understand within seconds.
- Create Space for Strategic Discussions: Include a defined meeting area that supports focused conversations with CFOs, finance leaders, and revenue cycle decision makers.
- Present Solutions with Clarity: Use structured visuals and live walkthroughs to demonstrate workflows, analytics, and operational improvements without overwhelming visitors.
Get a No-Obligation Design Proposal
20×40 Custom Exhibit Booth for Innovaccer at HIMSS in Las Vegas, NV
20×30 Trade Show Booth for Milliman Medinsight at HIMSS in Las Vegas, NV
Turnkey Execution for HFMA Annual Conference
End-to-end booth services: HFMA booth will be handled entirely in-house, from design to dismantle. This eliminates the need for multiple vendor coordination and keeps timelines aligned with the show’s planning schedules.
In-house production: 97% of your booth components are produced at our facilities. This ensures consistent build quality for finance-focused messaging, meeting areas, and technology displays.
Pre-show trial run: Your National Harbor exhibit rental undergoes a complete trial run at our facility before it ships to the warehouse. Visuals are sent to your team for reviewing layout, branding, demo placement, and meeting flow.
Transparent pricing: We share and all-inclusive quote from our team which covers design, graphics, shipping, installation, and dismantling. This supports predictable budgeting alongside sponsorship and travel costs.
Design-forward build execution: Our team prioritize clarity and professionalism in booth layouts. Graphics highlight performance metrics, compliance strengths, and operational outcomes.
On-site supervision: A supervisor is present on the show floor to oversee installation and to confirm the booth matches the approved plan before show opening.
Why Choose Us for Your HFMA Annual Conference 2026?
700+
Customizable Booth Designs
3D
Design in 4 Days
50+
Cities Served
3000+
Booths Built
0
Post Show Billing
How much does it cost to rent a booth for the HFMA Annual Conference?
At Exponents, every booth is shaped around your needs, so pricing reflects your layout, AV, and design complexity. Every proposal comes as a fixed, itemized quote, so you know exactly what’s included. For HFMA Annual Conference 2027 in Denver, custom booth rental pricing for the most requested sizes generally starts at:
10x10
$12,700 - $43,700
Price Range
- Custom designed booth structure
- Full graphic production
- LED lighting
- Flooring with padding
- Demo station with screen
- Reception counter or display pedestal
- Basic seating (1-2 stools or chairs)
- Both way shipping, installation & dismantle (fixed price)
- Dedicated project manager
Show Services ( Ordered & paid To Venue )
- Electricity / power drop
- Drayage / material handling
10x20
$20,150 - $57,750
Price Range
- Custom designed booth structure
- Full graphic package
- LED lighting
- Flooring with padding
- Demo stations with screen
- Reception counter + demo station
- Small meeting area (2-4 seats)
- Both way shipping, installation & dismantle (fixed price)
- Dedicated project manager
Show Services ( Ordered & paid To Venue )
- Electricity / power drops
- Drayage / material handling
20x20
$36,600 - $117,900
Price Range
- Full custom island design
- Large-format graphic
- Full LED lighting
- Flooring with padding
- Demo stations with screen
- Reception counter + demo stations
- Private or semi-private meeting area
- Storage closet built into structure
- Both way shipping, installation & dismantle (fixed price)
- Dedicated project manager, on-site supervisor
Show Services ( Ordered & paid To Venue )
- Electricity/multiple power drops
- Drayage / material handling
- Rigging (if hanging sign)
30x30
$51,850 - $121,700
Price Range
- Full bespoke architectural design
- Feature towers, LED wall integration, canopy structure
- Full premium lighting
- Flooring with padding
- Demo stations with screen
- Enclosed private meeting room(s)
- Built-in storage and product display areas
- Reception desk + greeter station
- Custom flooring
- Both way shipping, installation & dismantle (fixed price)
- Dedicated PM + full on-site crew supervision
Show Services ( Ordered & paid To Venue )
- Electricity/high-capacity power drops
- Drayage/material handling
- Hanging sign rigging
Let’s Start Building Your Booth for the HFMA Annual Conference 2026
Rent a turnkey exhibit with end to end design, installation & dismantle - Explore our trade show booth rentals
Request a QuoteWhat Role Does Booth Design Play in Standing Out at the HFMA Annual Conference?
HFMA Annual Conference brings together finance leaders with real revenue cycle problems to solve. Your booth gets a few seconds of their attention.
That’s why booth design matters.
70% of HFMA attendees hold purchasing power. Booth design has to work harder than a display. It becomes the physical voice of the brand. And needs to cut through vendor noise to communicate revenue solutions and data metrics instantly. The result is an active engagement hub, not a passive one.
Discover over 700 booth design options and choose a customizable design idea in just 3 clicks!
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Hear From the Exhibitors
PPC Assist @Prosper 2026, Las Vegas, NV
Mar, 2026
Great! Thanks for having us. Hope to work together again.
PPC Assist Team
Advisor Engine @T3 Advisor conference 2026, New Orleans, LA
Mar, 2026
Great team! Went above and beyond to help.
Advisor Engine Team
My Home Builder @IBS 2026, Orlando, FL
Feb, 2026
We haven’t been the best and on-the-ball, but your team has carried us! Thank you!
My Home Builder Team
ZWO @CES 2026, Las Vegas, NV
Jan, 2026
You guys worked with us well!
ZWO Team
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Frequently Asked Questions
Your booth undergoes a full pre-show trial run at our nearest facility. Visuals are shared with you to review the layout, messaging, and functionality of the booth to avoid any last-minute adjustments.
We plan for power, screen placement, and secure cable routing during the design phase. Pre-build testing ensures demo reliability before shipping.
We orient presentation screens inward and define audience space within the booth footprint. This maintains aisle compliance while supporting engagement.
Turnkey exhibit rentals provide flexibility. Exhibitors can adjust booth size and messaging as capabilities evolve without managing storage or long-term ownership.
Yes. We build booths for HLTH, AAHAM Annual National Institute Conference, and others, helping your brand connect with CFOs, revenue cycle executives, and healthcare financial leaders across the healthcare finance ecosystem.
Definitely. We can also design and build secure meeting spaces for confidential conversations and closing deals.
Certainly. We manage logistics, installation, on-site coordination, and dismantling at Gaylord National Resort & Convention Center, so your staff can focus on engagement, sales conversations, and bookings.
