Mar 24 - 27, 2025 
Dallas, Texas 
Yes. We can provide a portfolio of past booth projects and design concepts for inspiration. You can also explore our online booth configurator, which allows you to view a wide range of booth designs and find options that best match your specific requirements.
Exhibit Rentals Designed to Stand Out at AAPC HEALTHCON 2026
May 3–6, 2026 | Gaylord Texan Resort & Convention Center, Dallas
Most AAPC HEALTHCON attendees spend an average of 30 minutes at exhibitor booths, comparing solutions, asking questions, and choosing who’s worth a follow-up. Your booth should make your message instantly clear and support meaningful engagement. That’s what our trade show booth rentals are built to do. Here’s what we can incorporate:
- Product & Service Showcases: Custom booth layouts with versatile stations where attendees can see your software or services in action. Screens are placed for clear viewing, while open spaces allow for easy conversation.
- Resource & Literature Pickup Point: A dedicated counter for brochures, checklists, swag and program guides. Attendees can easily browse through then grab what they need and move on.
- One-on-One Meeting Zones: Dedicated zones for discussions, consultations, and closures. These spaces let you personally engage with attendees, away from booth traffic and noise.
Let’s Get Started with your HEALTHCON Booth
20×20 Custom Trade Show Booth for Knowtion at HFMA in Las Vegas, NV
30×30 Exhibits Rental for L&T at Distributech in Dallas, TX
Stress-Free Booth Rentals for AAPC HEALTHCON 2026
In-House Fabrication: We’ll build your booth in our own production facility in Dallas, within 14 miles from the venue. That gives us tighter control over timelines and built quality.
Pre-Show Trial Run: Before the show, we’ll fully assemble your booth at our facility and inspect every detail. We share photos and a walkthrough video so you can approve the booth setup.
Fixed Pricing: You’ll receive one itemized, all-inclusive quote upfront. We’ll scope the build, graphics, and labor clearly so costs don’t add-on later.
Show Services Handled: We’ll manage the paperwork and coordination for services tied to your trade show booth rental in Dallas without any markups. This includes electrical and internet planning for demo stations and screens.
Dedicated Project Manager: You’ll work with one project manager from design through show execution. They keep timelines on track and keep you informed at each step.
On-Site Support: Our on-site lead will supervise installation and confirm the booth matches the approved plan.
Why Choose Us for Your AAPC HEALTHCON Booth in Dallas?
700+
Customizable Booth Designs
3D
Design in 4 Days
10+
Cities in Texas
300+
Booths Built
0
Post Show Billing
Let’s Get Started with your HEALTHCON Booth
Discover over 700 booth design options and choose a customizable design idea in just 3 clicks!
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Explore Booths We Have Designed & Built in Dallas
Hear From the Exhibitors
Romtech @AAHKS 2024, Dallas,TX
Nov, 2024
Everything Looks Great!!
Romtech Team
VLK Architects @TASA TASB 2023, Dallas, TX
Sep, 2023
Build quality great, need to revise vinyl before next show.
VLK Architects Team
Bodyworn (Utility Associates)@ Lacp Conference 2022, Dallas, TX
Oct, 2022
Alex, Dung and the crew were amazing Super friendly and helpful. Huge Success!
Bodyworn Team
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Frequently Asked Questions
Yes. We offer special pricing and discounted rates for multi-show or long-term rental agreements. Our team can create a customized package to provide cost efficiency while maintaining consistent quality and brand presentation across events.
Our trade show booth rental package includes the booth structure, custom-modular framework, printed graphics, lighting, counters, and basic furniture. It also covers designing, round-trip shipping, installation, dismantle, and project management. Depending on your needs, we can also include monitor mounts, demo stations, storage, and flooring. So everything required to exhibit is planned under one coordinated scope.
Experienced exhibitors typically start the booth planning process 3 to 6 months before the event. The ideal timeline may vary based on the booth’s size, type, and construction complexity to ensure design, production, and logistics run smoothly.
The process begins with a brief discovery call to confirm your booth size, goals, and brand requirements. We provide a custom-modular booth concept with an itemized quote. Once the design and graphics are approved, we handle in-house fabrication, graphics production, logistics, and show services coordination. Our team manages delivery using our own fleet of trucks, supervising installation at the Gaylord Texan.
We offer booths in a variety of sizes and layouts, with customizable choices. Pricing varies according to your requirements. A 10×10 trade show booth rental in Dallas starts with $6,250, a 20×20 with $20,600 and a 30×30 with $30,800. You can visit our booth configurator to get an idea about the booth costing.
Digital elements like monitors, touchscreens, and demo stations are integrated into the booth layout strategically to maintain open aisles and clear sightlines. Screens are positioned at comfortable viewing heights and oriented inward to avoid crowding. This allows attendees to engage with digital content naturally, without blocking walkways or interfering with neighboring booths.
Yes. Beyond AAPC HEALTHCON, we can support exhibitors at other major healthcare events as well—such as the HFMA National Institute and HIMSS. If you’re planning multiple shows, we can align the booth design, production, and logistics so your team has a consistent, well-managed setup from event to event.
