Exhibit Rentals for AHRA 2026 Annual Meeting, Orlando

A 10×10 custom booth rental in Orlando usually starts around $6,250 and can go up to $28,250. For a 20×20 booth, pricing generally ranges from $20,600 to $80,250. Final cost depends on factors like booth size, customization level, design features, and the elements included in the booth.

Our exhibit rental packages typically include the booth structure, flooring, printed graphics based on your artwork, and rental furniture such as counters, tables, stools, shelves, lighting, and screens. They also include shipping to and from the venue, installation and dismantle, project management, and a pre-show test build before shipping. Show services such as electricity, internet, rigging, material handling, and booth cleaning are not included and are paid directly to the event contractor.

We handle transportation and logistics. Your booth is packed, shipped and delivered according to the show’s move-in schedule. Our team coordinates with the official show contractor so everything arrives and installs on time.

Ideally, you should begin planning your booth 6–8 weeks before the show. This gives enough time to finalize the design, approve graphics, and coordinate logistics without rushing. It also helps you place orders for services like electrical and internet before show deadlines.

Our standard payment schedule is split into two stages. 60% of the project value is due when the quote is approved, which allows us to begin design and production planning. The remaining 40% is due after graphics files are approved and the project moves into final production. This structure keeps the process clear and ensures the booth stays on schedule.

Yes. Many companies that exhibit at AHRA also participate in other medical imaging and healthcare technology events. We can design and build booths for shows such as RSNA (Radiological Society of North America Annual Meeting), SIIM Annual Meeting, and HIMSS Global Health Conference & Exhibition. If your team exhibits at multiple healthcare or imaging events, we can plan booth designs that work well across shows.

If a project is cancelled after signing the quote but before production begins, a cancellation fee of 25% of the project value applies. If cancellation occurs after production has already started, the full project value becomes payable because materials and fabrication work will already be underway.

Electrical and internet services are ordered through the exhibitor manual provided by the show organizer. Our team reviews your trade show booth design and identifies all power and connectivity requirements, including demo screens, laptops, and charging stations. We coordinate these service orders for you and ensure everything is arranged before the show deadlines so your booth is ready when the event opens.